DotDot

An APP to Bring Collaboration for Group Projects

June 2025 - September | Role: UI/UX Designer

DotDot is a task-transparency and collaboration platform designed to help student teams clarify roles, break down work, and track contributions with greater fairness and structure from start to finish.

Introduction

Group collaboration is one of the most common formats in university course.

From daily assignments and presentations to final deliverables, students are required to team up and produce shared outcomes under tight collaborations.

While group projects are often seen as a test of teamwork, what students struggle with isn’t always laziness — it’s confusion, hesitation, or pressure.

Interview

I interviewed three friends who engage in college group-works a lot.

Yutong Zhang

Age: 21

Second year: CS

Hongyan Li

Age: 22

Fourth year: Econ

Chikai Cao

Age: 20

First year: Stats

“I’m not sure what I’m supposed to do, or when.”

  • Assigned as group contributor.

  • Confused about her role in group projects, unsure of what to do or when to act without clear instructions.

“I did my part, but it felt weird to bring it up.”

  • Assigned as group leader.

  • Completes her tasks but struggles with communication, feeling uncomfortable reminding or pushing teammates.

“I’m happy to help, just don’t make me lead.”

  • Assigned as group contributor.

  • Willing to assist and follow directions, but avoids leadership roles, preferring clear instructions.

When students struggle to communicate, contribute, or stay updated, it's often not because they don't care — it's because the tools and structures around them make it harder to succeed in groups.

Common Challenges

To better understand the challenges students face in group work, I conducted a survey with a total of 124 college students participated and find the below results.

Basic Information Common Challenges

% 62

Male

Female

% 38

18%

STEM

%45

Social

Science

%30


Econ

%20

others

5%

Problem Definition

Analysis of Current Tools

Strength

Trello

Visual Task Breakdown

Assign Members & DDL

Help Organize Task Type

Global Progress Visibility

Manual Status Updates


Limitations

Strength

Google Docs

Live doc collaboration

Able to leave comments

Centralized file editing

Task Tracking Integration

Lack of Reminders


Limitations

Strength

Discord

Quick communication
Organized by channels
Builds casual connection

Important Task Updates
Not a Task Tool


Limitations

Personas

C.Science

22


Erin Tang

Collaborate effectively without leading

Gain recognition for individual effort

Feels lost when roles

are unclear

Gets frustrated when teammates disengage

LA

Proactive Collaborator

Senior

Erin is a senior CS student who collaborates well in teams, offers thoughtful feedback, and prefers to focus on her tasks rather than take on leadership roles.

Jason Liu

Jason is a proactive leader who takes initiative in group projects but feels stressed when teammates are passive. He wants tools that make roles clear and lessen follow-up work.

Informatics

24

SF

Group Leader

graduate

Maintain clear roles and task delegation

Keep the team aligned with progress

Feels pressured to constantly take charge

Unclear contributions create team tension

GDIM

21


Irvine

Passive Contributor

Junior

Kelly Zhou

Understand her role confidently

Complete tasks on time with no pressure

Struggles to stay

updated for progress

Feels anxious when

others see her as unproductive

Kelly is a third-year student who meets deadlines but tends to stay quiet during planning. She rarely gives updates unless asked and wants teamwork to feel more organized and predictable.

User Experience Map

Ideation

Auto-generated Task Templates

Help students quickly start projects with predefined task structures and clear role assignments.

Visual Dashboard for Workload Balance

Provide a transparent overview of team progress to support balanced contribution.

Effort Heatmap Visualization

Make invisible contributions visible by visualizing each member’s activity and engagement level.

Recognition Rank for Contribution

Motivate engagement by highlighting active participation and celebrating visible team effort.

Check-In

System

Regular self check-in and structured feedback can help improves efficiency and

task quality.

WorkFlow

sign in

Group Page

Task Page

Home Page

Chat Page

sign up

Create group

Join Group

task preference

Invite Members

preferred roles

specified skills

first time user

bottom

icons

quick survey

View Group Info

Check details

Group Chat

Private Chat

Group discussion

Share feedback

Check-in Notice

Create Task

View Task

AI-Generate Breakdown

Edit Task schedule/card

Assign task to members

Track own progress

Check task details

Check task breakdowns

View progress

Edit profile

Settings

Check contribution board

Check in

Receive warnings

Generate Report

Send to Professor

publish

cards

own

group

ALL

Leader

Member

My points

Rankings

Set group details

if does not show up

if needed

Low-Fi Pages

User Test

Tester 1

Tester 2

Conclusion

Both Hongyan and Yutong appreciated the app’s simplicity and contribution tracking.


However, they raised concerns about the accuracy of check-ins, the quality of submissions, and the need for transparent evaluation of each member’s contribution. This suggests that the app still requires accountability to truly support balanced teamwork.

Iteration

App Display